5 Ways to Use Your LMS to Keep Your Workers Safe

June 1, 2020 - minute read

In the wake of COVID-19, many employers are relying more heavily on their learning management systems (LMS) to maximize workforce safety. Online onboarding and training eliminate direct contact between employees, lowering risk of exposure. In addition, when training is completed in advance, it ensures new hires—and rehires—are prepared to follow your health and safety procedures before they arrive onsite.  

Furthermore, there is evidence that e-learning is highly-effective. Studies indicate that online learning helps workers retain more information compared to the classroom environment, because workers have greater control over how they learn. And because it takes 40-60% less time to cover the same material online than in the traditional group training setting, workers are less likely to lose focus.

Employees tend to like online learning because they can conduct it at their convenience, using familiar devices. Employers who use it like it because it ensures all workers receive consistent, thorough training—and because their systems’ tracking capabilities allows them to easily monitor their workers’ progress.

This is especially important now, as people begin coming back to work and companies bring on new hires. In virtually every industry, there will be new procedures to follow. Workers in the janitorial industry may need to practice new cleaning protocols, while those in manufacturing may need to learn how to maintain social distancing on the factory floor.

And of course, everyone may need coaching on general safety procedures, as well as the proper use of personal protective equipment. That includes how often, and under what conditions, PPE must be changed—which can vary by industry and employer.

In short, your LMS platform can ensure all that this critical information is shared with your workforce. And when you give workers continued access to your learning portal, it becomes an authoritative source that both managers and their teams can revisit as needed in order to navigate your “new normal” safely.

How to Making e-learning Effective: 5 Tips    

Not all LMS content is created equal. While it’s important to ensure that your COVID-19 safety training is thorough, accurate and compliant, it’s also important that it provides quality content workers will truly engage with and remember. According to e-learning experts, these five strategies can help:

  1. Set the Scene for a Positive Onboarding Experience

Starting a new job is stressful anytime, but especially now. A strong virtual onboarding program will immerse new hires in your company’s policies and standards…automatically serve up all necessary forms and compliance training …and give workers the tools they need to get up to speed quickly.

Keep in mind: your onboarding materials represent the first branded company content new hires will consume from an internal standpoint. Here is where you establish who you are, the role your workforce plays, and what you expect from your people. By making onboarding a positive, motivating experience, you help set your new hires up for great success.

  1. Make It Visual

About two-thirds of Americans are visual learners—they need to see information in order to absorb it. By enriching your learning content with images, graphics, colors, and lively videos, you’ll help visual learners grasp and retain information. It’s also helpful for workers with limited reading skills, while making your content less daunting and more appealing.

  1. Break It Down and Mix It Up

It’s been shown that breaking courses down into short, narrowly-focused units will accelerate comprehension and increase retention. A microlearning approach can help prevent workers from feeling overwhelmed by new information and give them the sense that they’re making progress.

In addition, mixing up the media by which these units are presented—say, interspersing video with text and slides, etc.—is an effective way to keep workers interest high.

  • Keep Updating Your Content

One of the advantages of LMS platforms is that it’s easy to add, change and update material. Chances are, you’ll be tweaking your safety practices as you go, either as a result of evolving COVID-19 guidelines or because of insights you gain over time.

Make sure you have a process in place for keeping your LMS update-to-date—that you have an e-learning team and champion. And, of course, use your platform’s tracking features to make sure everyone is getting the training they need.

  1. Encourage Workers to Learn Their Way

Everyone has their own learning style. One of the advantages of e-learning is that, unlike classroom learning, it allows workers to proceed at their own pace. It also allows them to come back and review content whenever a refresher is needed. Encourage your workers—and managers—to see your LMS as a helpful safety tool that is there for their reference.

In short, as employers get back to work in the era of COVID-19, workforce safety has never been more critical—and safety and training go hand-in-hand.

A quality learning management system will allow you to provide all the content that’s relevant to your workforce, whether purchasing pre-made courses or creating your own courses—or both. It will allow you to upload training videos, easily track the completion of mandatory training, and monitor individual worker performance. To see what a powerful LMS can do, learn about EPAY’s Learning Management System.

Filed Under: Compliance Learning and Development