Regardless of age, industry, or number of employees, most human resource departments fulfill the same basic functions. But a company with 10 employees is not going to have the same needs as one with more than 1,000.
So, while the functions are universal in some ways, the needs required to carry out such complex processes are not.
These functions include:
- Recruitment and tracking of applicants
- Hiring and administering moving/relocation packages
- Time and attendance
- Health insurance
- Payroll and taxes
- Benefits administration, including ACA reporting
- Training and career advancement
- HR recordkeeping and management (HRIS)
- Employment verification services
Scaling an HR System
Virtually no company starts out with a thousand—or even a hundred— employees. Most start small and expand over time. Whatever the optimal number is for a particular organization, the ability to scale, or adapt, the HR software as the company expands is crucial.
The last thing any company needs to waste resources on is changing HR software. Just migrating the employee database to new software would be time consuming, staff would have to be trained on its use, and there remains the possibility of errors being introduced as changes are made. If you are looking for a change in your software, you want a system that will make your life easier—both in its functionality and its ability to evolve with your company.
HR Software for Small Businesses (1 to 9 Employees)
As a small business, HR functions are often shared and managed in-house, without assistance from an outside organization. Basic software assistance is often used to maintain organization and consistency. However, small businesses can often find prepackaged software that meets all their needs to cover their desired HR needs like:
- New hire reporting: new hire, rehire, or independent contractor
Since small businesses can operate with basic HR software, as growth begins, they typically end up outgrowing prepackaged HR systems entirely.
HR Software for Midsize Businesses
Unlike smaller businesses, midsize businesses cannot efficiently manage HR functions without the use of software. The numerous HR tasks can easily get out of hand in a business with several dozen to 100 employees. A rising headcount can mean HR problems without the software management to maintain it,
Even at the midsize level, integrated HR software is ideal for managing employees, payroll, and general HR tasks. Midsize businesses often need the following HR tasks streamlined:
- Applicant Tracking & Onboarding
- Payroll Management
- Time & Attendance Management
- Benefits Management
- Performance Management
- Employee Lifecycle Management
Keeping records and maintaining clean data is vital to the success of a growing business. HR software like EPAY’s Human Capital Management system, is designed to encourage this growth. It is scalable, with more in-depth functionalities and customization for services including:
- Background checks on candidates
- Paperless, onboarding for new hires
- General Ledger Service, linking accounting software, such as QuickBooks, to your payroll data
- Workers’ Compensation Reports
- A large library of reports with customizable parameters
- A dedicated payroll specialist
HR Software for Large Businesses
When you have more than 100 employees, it becomes difficult to see the forest from the trees and, when you reach 1,000 or more- virtually impossible. This level of need requires significant customization solutions in addition to standard administrative software- ones that can adapt to a company’s processes and unique workforce.
Robust HR software for large businesses must be able to manage:
- Recruiting & applicant tracking
- HR Management
- Benefits Administration
- Time & Attendance
- Payroll & Tax
- ACA Compliance Safeguards
- Employee Performance
Moreover, a large enterprise-level business will need significant visibility into workforce analytics to make more informed and insightful decisions.
Custom analytics, like EPAY Systems’ integrated HR software, allow for reporting that enables large businesses to quickly assemble and visualize information for sound decision-making across many departments, divisions, and more.
EPAY – The Only HR System that Is FedRAMP Ready
With so many services available through the cloud, ensuring security is critical. FedRAMP certification indicates that EPAY has met all the stringent Federal Information Security Management Act (FISMA) guidelines, including maintaining a 99.5% server uptime and implementing more than 350 mandated security controls. Our FedRAMP Ready status is a security stamp of approval, so that our customers can confidently allow us to host time and attendance on our cloud servers.
Having the services you need is one thing; being able to most effectively and efficiently utilize them is quite another. Via phone or chat, our highly trained specialists are on call to give you the support you need.
Contact Us for a Free Demo Today
To see just how we can assist you with all your HR needs call or email us to schedule a demo.